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How should I prepare for a hybrid event?
How should I prepare for a hybrid event?

Read our recommendations for a seamless and engaging hybrid experience, including video and audio considerations.

Updated over a week ago

Each hybrid event is slightly different, as every office is set up uniquely! Although all Confetti hybrid experiences come with remote, real-time Zoom tech support, it's important to note that A/V equipment and A/V tech support is not included.

Here are our recommendations for a seamless and engaging hybrid experience:

Video considerations ๐ŸŽฅ

  • Camera: Itโ€™s imperative for optimal engagement that your host can see all participant faces and that all participants can see the host. Please ensure the devices you're using are properly positioned so the camera will be able to capture everyone.

  • Screen: If you have a large screen to project your Zoom call on, you are welcome to utilize this as an additional screen. For this we recommend using a shared projector screen or TV setup!
    - Consider using a second laptop to pair with your projected screen as a microphone. Keep in mind that the farther away from attendees your host is, the harder it will be for them to see and hear you (and can result in delays during the event).
    - If you have an internal IT team, we recommend utilizing their help to ensure all tech is squared away and working properly.

Audio considerations ๐ŸŽ™๏ธ

  • Microphone: Please make sure that you can clearly hear your host and that your host can clearly hear you. Consider the space where in-person attendees will be calling into the Zoom call from. Rooms that tend to echo may not be ideal for a hybrid event experience.

  • Zoom Functions: Please ensure that remote participants are able to mute and unmute their computers and have access to Zoomโ€™s chat function so they can ask questions when needed.

Other things to consider ๐Ÿค”

  • Punctuality: If a group of folks log on late, this may affect the flow of your experience! We recommend anyone logging on in-person join a few minutes early to ensure their tech is working. Our hosts typically join our calls ~10 minutes early for their own pre-event preparation.

  • Internet Connection: Consider the Wifi connection of where you'll be logging on and ensure it is strong.

  • Communal Space: For any experience with a physical component (like Cookie Decorating or BYO Beer Tasting), prepare enough space for each participant to complete the activity.

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